Entry Level Accounting Clerk
> Have an Associates Degree in
Accounting or 3 years experience
in A/P, A/R and bank reconciliation
> Accounts Payable Experience
Organize, pay, and file bills timely
> Accounts Receivable Experience
Raise invoices, send to customers.
Apply payments and prepare Aging
Reports for Management
> Organize bank statements,
reconcile all bank accounts, record credit card
transactions with statements, and prepare
cash flow and cash position reports.
Payroll Clerk
> Organize Employee information
for input into payroll system
> Make sure time cards/hourly
tracking system are provided to Payroll
Clerk
> Prepare payroll and print checks with
supporting documents, signed off by a
member of Management
> Make sure any miscellaneous additions
are documented properly and again signed
by Management
> Use Direct Deposit to reduce fraud potential
> Keep all check stubs with supporting
documents in a locked cabinet
> Prepare Payroll reports for Management/
Owners or Accountant/CPA for calculation
of Payroll Tax Deposit
> Payroll Tax Reports (941/IRS & C-3/ Texas)
are due April 15th. July 15th, October 15th, and
January 15th for the preceding calendar quarter.
Accounts Payable
> Receive bills, cost-code for entry,
and enter into accounting system
> Prepare bills for timely payment,
apply credits and follow up on errors
with vendors
> Make sure bills are paid timely,
organize bills with orderly filing for
easy access
> Turn in to Management/Owner for
signatures (Do not allow the person
preparing the checks to sign them)
> Prepare A/P reports for Management/
Owners on a weekly basis
> Prepare A/P Job Cost report for A/R
Accounts Receivable
> Receive reporting from A/P to ensure
Job-costing is coded before invoices are
raised
> Keep invoices organized with supporting
information for review by Management/Owners
> Create document numbers for easy
retrieval, and file accordingly
> Apply Customer payments in accounting
system, create Debit Memos
> Prepare Aging A/R Reports for Management/Owners
weekly